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HPC Billing: Spendboard

  • HPC > Billing > Spendboard

Spendboard Overview

  • Gives a real-time view of budgets, spends, and forecasts for each department.
  • Allows switching between Budget, Spendboard, and Invoices using tabs at the top.

Department Selector (Left Side)

  • Search and select from all available departments.
  • Example departments:
  • Research and Development
  • Orgstgdept

Search Spendboard

Spendboard Budget Status

Budget Status Header

  • High-level view of organization/department budgets.
  • Set as Default View checkbox to save preferred view.
  • Provider and date filters to narrow data.
  • Currency selection (e.g., USD).

Search Spendboard

Cloud Provider Commitment Observations

  • Yearly commitment for providers (e.g., AWS $120,000/yr).
  • Current year-to-date spend (e.g., $3,468).
  • Monthly commitment (e.g., $10,000/month).
  • Current month-to-date spend.
  • System predicts under/over-spending against commitment.

Spendboard Provider Commitment

Graphical Department Overview

  • Top 5 High Spenders: Bar graph showing which departments spent most in a given period.
  • Top Over Spenders vs Under Spenders: Shows the ratio of departments over or under-spending.
  • Top 5 High Spenders Forecast: Projects highest spending departments for the current month.

Spendboard overview

Central Spend Dashboard

Initiativewise Spend

  • Shows total spend as a donut chart.
  • The chart center displays the cumulative spend for the selected department.
  • Visual representation gives a quick overview of how much has been spent.
  • Useful for quick overview of cumulative department expenditure

Spendboard Initiative Wise Spend

Monthly Spend vs Commitment

  • Bar graph with each bar representing the monthly spend vs. the planned commitment.
  • X-axis: Months of the selected year.
  • Y-axis: Spend and Commitment values.
  • Allows tracking trends and identifying over/under-spending.
  • Uses:
  • Detect monthly spending trends
  • Identify possible over/under budget periods

Spendboard Monthly Spend vs Commitment

YTD & MTD Summary

  • YTD (Year-to-Date)
  • Budget: Total annual budget (e.g., 70,999.96)
  • Spend: Spend accumulated up to today (e.g., 3,532.41)
  • MTD (Month-to-Date)
  • Budget: Current month’s budget (e.g., 6,033.33)
  • Spend: Spend so far in the current month (e.g., 0)
  • Observations section for important notes and trends.
  • Comparison toggles: Previous Month, Previous Year

Spendboard YTD & MTD Summary

Budget vs Spending Table

  • Shows spending summary for each month:
  • Budget per month
  • Total spend per month
  • Forecast values if available
  • Cloud provider breakdown (e.g., AWS):
  • Usage
  • Savings Plan Covered Usage
  • Credit
  • Tax
  • Each field helps track budget vs. actual usage per month and provider.
  • Extra columns for "Savings Plan Covered Usage" and "Credit" currently have no values.

Spendboard Budget and Spending Table

Dashboard Features

  • Download button: Export current view reports
  • Comparison selectors: Switch between previous month/year for trend analysis
  • Interactive tables: View spend breakdown by provider and month
    📌 Notes
  • Unblended cost used for AWS spend calculations.
  • Option to exclude tax, savings plans, and credits for more accurate analysis.