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Groups — Admin Guide

ℹ️ Overview:
  • Groups are collections of users managed under a single unit.
  • Admins can add users to groups to organize them for easier management and streamline user permissions.
  • Each group can define default landing pages and module visibility for all its members.

Purpose

Grouping users simplifies administrative management by:

  • Organizing users based on teams, projects, or departments.
  • Applying consistent configurations across users in the same group.
  • Reducing repetitive user-level configuration.
  • Enabling controlled module visibility for better governance.

UI Location

Admin Guide → Groups

🧭 Tip:
  • You can access all existing groups or create a new one directly from the Groups section.
  • Search and filters are available to quickly locate specific groups.

Create a Group

Step 1: Open the Groups page

  1. Navigate to Admin Guide → Groups.
  2. Click Create Group.

Screenshot
Create Group button

Step 2: Fill Group Details

In the Create Group form:

  1. Enter a Group Name — must be unique.
  2. Optionally, add a Description for context or purpose.
  3. Select a Default Landing Page — where users in this group will be redirected after login.
  4. Example: If you choose Jobs, all members land on the Jobs page after signing in.
  5. Choose the Modules accessible to this group.
  6. Only selected modules appear in the sidebar for members of this group.

Screenshot
Group details form

💡 Example:
  • Group Name: HPC-Admins
  • Landing Page: Dashboard
  • Modules: Jobs, Observability, Budgets

Step 3: Save the Group

Click Save to create the group.

Once saved:

  • The new group appears in the Groups List.
  • You can start assigning users to it immediately.

Screenshot
Group saved

Groups List

The Groups List displays all created groups along with key details:

Column Description
Group Name Unique name of the group.
Assigned To Number of users currently in this group.
Created By The admin who created this group.
Created On Timestamp of creation.

Screenshot
Groups list overview

View Group — Details (Read-Only)

When you click Details for any group, a read-only summary appears showing the configurations set during group creation.

🔍 Note:
    The Details view is read-only — you cannot modify, add, or remove users from this screen.

Information Displayed

  • Group Name and Description
  • Default Landing Page
  • Modules Assigned
  • Metadata — Created By and Created On

Screenshot (Example)
Group details summary

Edit a Group

Steps

  1. From the Groups List, click Edit next to the group you want to modify.
  2. Update the desired fields (e.g., group name, description, landing page, modules).
  3. Click Save.

Screenshot
Edit group

🧩 Tip: Editing a group instantly updates its configuration for all users assigned to it.

Delete a Group

Steps

  1. In the Groups List, click Delete beside the target group.
  2. Confirm the deletion in the confirmation dialog.

Screenshot
Delete group

Expected Result

⚠️ Important:
  • Once deleted, the group is permanently removed from the system.
  • Users remain active, but they will lose any access or permissions inherited from this group.

Summary

  • Groups provide a structured way to manage users efficiently.
  • Default landing pages and module visibility ensure consistent user experience.
  • Use the Groups List to quickly view, modify, or delete existing groups.
✅ Best Practice:
  • Regularly review groups to remove unused ones.
  • Use descriptive group names (e.g., Finance-Team, HPC-Developers) for clarity.